…of the T.Apple Board of Directors Meeting
March 22, 2001The president, Gary Kissinger, called the meeting to order at 6:00 pm. It was noted that a quorum of members were present.
Members in attendance: Gary Kissinger, Gene Williams, Chris Gundersen, Ann Megargee, Bob O’Lary, Bob Yates, Craig Zody, and Linnie Osborn.
The minutes of the February 22nd board meeting were read by the secretary, Linnie Osborn. After a few adjustments and corrected spellings, the minutes were voted on and accepted into the record.
Chris Gundersen gave the treasurer’s report. The amount taken in from 3/8/01 through 3/21/01 was $144.00. The amount spent was $240.00 leaving a balance of $3,320.36. A procedure for reporting on financial transactions was decided upon. The full treasurer’s report will be given monthly at Board meetings and quarterly at general membership meetings. This method of reporting will commence on the second quarter of the current calendar year.
Under old business a discussion ensued regarding developing a procedure for posting minutes of the meetings both to the list serve and to the organization’s web page. Issues at hand involved how the minutes would be presented to members in a timely fashion and ways for members to suggest corrections before they are read at the next meeting for approval. It was decided to follow this plan:
1) Linnie will send all uncorrected board minutes to Craig right away for him to post to the officers list serve. After they are approved at the next board meeting the corrected copy will be sent to Craig again and he will post them again.
2) Linnie will send Craig a rough copy of general business meeting minutes which he will post to the general membership on the group’s list serve. One week will be allotted for members to submit possible corrections to the list serve. The uncorrected minutes along with the suggested corrections will be read at the next business meeting and members will vote on a version to be accepted into the record.
Further old business included reimbursing Craig for the new hard drive for the server. The cost was $275. Craig also informed the group that registration fees for our domain name are due in March. The fee is $70 for two years. Both items were approved for payment and Chris wrote out two checks for the appropriate amounts for Craig. In addition to these purchases, it was decided to have Bob O. proceed with the purchase of the CD burner which he said will cost $350 plus shipping.
Gene addressed the subject of needing to have Comp USA discount cards available to all members. He proposed that those with current cards that were issued by Comp USA continue to use them. Those without these cards can carry their current meeting reminder postcards into the store with them. Vito, the Mac representative in the store, will be provided with a current members list. New members who want to take advantage of the discount can pick up a meeting reminder card from Chris at a meeting and have him sign it. Gene will notify members of this new procedure.
Chris prepared a sample of a business card for the TApple group which can also be made into a flyer. After passing the card around to be examined, the board moved, voted on and passed a motion for Chris to print 200 of these at the cost of $10 for a hundred.
The final order of old business addressed the making of membership badges to be worn at the meetings. It was decided that Craig will prepare these for the new members before the next regular meeting.
Under new business the board discussed who should have access to the officers mailing list. The issue was whether this list will remain open to any who request to be placed on it as it is currently set up to do, or whether it was necessary to have a list which only the board members can access. The thought behind this dedicated list is that board members would feel less restricted in their communications and might be more willing to post commentary on pending issues and other issues that might come up on the next agenda. This online discussion forum might allow the group to pursue some of the opinions and discussion that ensue during meeting times regarding various topics, thus allowing us to expedite matters more efficiently during monthly board meetings. After a vote it was agreed to have Craig set up such a mailing list. It is noted for the record that Craig abstained from the vote.
Other new business included the issuance of membership cards. Gary will address this at a later date.
Bob Yates had a copy with him of the notes and final version of the TApple policies that had been written up by the by-laws committee. There was not enough time to go over these, so discussion of these was postponed until a later meeting.
The meeting was adjourned at 7:00 pm.
Respectfully submitted,
Linnie Osborn, SecretaryAccepted 4/26/01